Effective as of July 2025
This Privacy Notice supplements the information provided in the OutVying Media Privacy Policy. OutVying Private Limited routinely updates and improves this Notice to align with evolving privacy regulations and our handling of your personal information. Any changes to this Notice will be communicated through updates on our website along with revisions to the effective date.
Policy Statement
This document outlines OutVying Media’s policy and procedures for compliance with Canada’s Anti-Spam Legislation (CASL) concerning the distribution of commercial electronic messages (CEMs) to clients and potential clients in Canada. OutVying Media, operated by OutVying Private Limited, is dedicated to adhering to CASL regulations to prevent misleading and harmful spam practices within Canada.
Policy Details
The OutVying Media Anti-Spam Policy (the “Anti-Spam Policy”) and associated procedures (the “CASL Procedures”) mandate that all employees who send CEMs from and/or to a computer system(s) in Canada comply with CASL. This includes ensuring that all CEMs sent by or on behalf of OutVying Media, or using an OutVying Media email address or device, adhere to CASL regulations.
Application
This Policy applies to OutVying Media employees involved in sending CEMs from and/or to a computer system(s) in Canada or to electronic addresses accessed from Canada. OutVying Media has adopted the Anti-Spam Policy to comply with CASL requirements, and all other policies and procedures are interpreted in a manner consistent with this Policy to promote CASL compliance.
Consent
OutVying Media obtains express, opt-in consent before sending CEMs to individuals who have not had an existing business relationship within the past two years. Express, opt-in consent is also obtained for sending CEMs to prospective clients. Consent requests are separate from other communications and must be recorded in a database.
Form and Content of CEMs
All CEMs sent by OutVying Media must comply with CASL’s requirements regarding form and content. This includes identifying the sender, providing contact information, and incorporating an unsubscribe mechanism.
Retention of Relationship Details
OutVying Media maintains records of client and potential client relationships, including verifiable records of implied and express consent, in a Client Relationship Management (CRM) system. These records are retained for at least three years after ceasing to send CEMs to the client or prospect.
Commercial Electronic Messages
CEMs sent by OutVying Media employees from and/or to a computer system(s) in Canada must comply with this Policy and related CASL procedures. Examples of CEMs include promotional event invitations, marketing newsletters, and business solicitations.
Compliance by Third Parties
Third-party service providers sending CEMs on behalf of OutVying Media must comply with CASL, including requirements related to CEM form and content.
Unsubscribe Mechanism
CEMs sent by OutVying Media must include a clear and functional unsubscribe mechanism that allows recipients to withdraw consent or opt out of receiving further communications within 10 days of the request. Recipients can unsubscribe by visiting a provided link or emailing a designated address.
Policy Administration
The Anti-Spam Policy is managed by the Compliance department of OutVying Private Limited and undergoes annual review and updates. Any changes or exceptions to the Policy require approval from the OutVying Media Board.
Review and Approvals
The Compliance department of OutVying Private Limited reviews and updates the Policy as needed, subject to approval from the OutVying Media Board. The Policy is reviewed annually or as necessary.
Enforcement and Audit
Compliance with this Policy and related procedures is subject to periodic review by OutVying Media. Failure to comply may result in disciplinary action in accordance with OutVying Private Limited’s Human Resources policies.
Contact Us
For privacy inquiries or to exercise your rights under CASL, please contact our Data Operations team:
Email: info@outvying.com
Postal Mail (US): Data Operations, OutVying Media, 1309 Coffeen Avenue STE 11133, Sheridan, WY 82801, United States
Postal Mail (India): Data Operations, OutVying Media, 3rd Floor, Solitaire Business Hub, G-3040, Neco Gdn Rd, Clover Park, Viman Nagar, Pune, Maharashtra 411014, India